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Time zone meeting planner
Add the cities of everyone on the call. Green rows are the hours when all of them are at work; pick one and copy the time for each zone.
The day as seen in the first time zone.
Meeting length
Uses your browser's time zone database. Nothing you pick leaves your browser.
1 hour where everyone is in working hours (green rows).
Pick a row to copy that time for every zone.
| New YorkUTC-4 | LondonUTC+1 | Mexico CityUTC-6 |
|---|---|---|
| 05:00 | 22:00-1 | |
| 06:00 | 23:00-1 | |
| 07:00 | 00:00 | |
| 08:00 | 01:00 | |
| 09:00 | 02:00 | |
| 10:00 | 03:00 | |
| 11:00 | 04:00 | |
| 12:00 | 05:00 | |
| 13:00 | 06:00 | |
| 14:00 | 07:00 | |
| 15:00 | 08:00 | |
| 16:00 | 09:00 | |
| 17:00 | 10:00 | |
| 18:00 | 11:00 | |
| 19:00 | 12:00 | |
| 20:00 | 13:00 | |
| 21:00 | 14:00 | |
| 22:00 | 15:00 | |
| 23:00 | 16:00 | |
| 00:00+1 | 17:00 | |
| 01:00+1 | 18:00 | |
| 02:00+1 | 19:00 | |
| 03:00+1 | 20:00 | |
| 04:00+1 | 21:00 |
How the planner works
The first city sets the day. The planner takes midnight to midnight in that city, one hour per row, and converts each hour into every other city with the time zone rules your browser ships with. A row turns green when the whole hour sits inside the working hours you set for everyone. Amber rows work for at least one person; grey times are the middle of the night somewhere.
Zones with a half-hour offset, like India (UTC+5:30), only count when the full hour fits: 9:00 to 10:00 in London (British Summer Time) is 1:30 to 2:30 p.m. in Mumbai, so it passes, while a slot ending at 5:30 p.m. in Mumbai doesn't.
When there's no overlap
Teams spread across the Americas and Asia often have zero shared working hours. Three habits help: rotate who takes the early or late call, keep the live part short and send the rest as a screen recording, or let people choose from a booking page that shows your hours in their own time zone.
Watch the weeks around daylight saving changes. The US moves its clocks on the second Sunday of March and the first Sunday of November, Europe on the last Sundays of March and October, and most of Mexico doesn't change at all. For a few weeks each spring and fall the gap between two cities is one hour different from the rest of the year, so check the planner on the actual date of the meeting.
IN SHORT
To find a meeting time across time zones, list each person's city, convert one day hour by hour into every local time and keep the hours that fall inside everyone's working day. With a 9-to-5 day, New York and Madrid usually share 2 hours (9 to 11 a.m. in New York). Mexico City and Madrid share one hour in winter and none in summer, so someone takes an early or late call.
Prices and limits as of .
Questions
How do I find the best meeting time across time zones?
Does it handle daylight saving time?
Does Mexico still change the clocks?
What does +1 next to a time mean?
How do I send the time to the other people?
Related calculators
Let clients pick the time themselves
SoloWOS Scheduling shows your free slots in each visitor's own time zone, so nobody does the conversion. 14 days free, no card needed · Then Basic for $2/month.