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Meeting cost calculator
Enter who attends and how often the meeting repeats. Salaries are turned into hourly rates for you.
Added on top of pay. Use 0 for freelancers at their own rate. For US private employers, benefits averaged about 43% on top of wages in June 2026 (BLS).
This meeting costs per year
$16,230
- Each meeting
- $312
- Per minute
- $5.20
- Per hour, everyone in the room
- $312
- People
- 5
- Person-hours per year
- 260
52 meetings a year. Cutting it to 30 minutes saves $8,115 a year.
An estimate of paid time only, not lost focus or follow-up work. Nothing you type leaves your browser.
What goes into the number
Each group of attendees has a head count and a rate. Hourly rates are used as they are; yearly salaries are divided by 2,080 hours. The total hourly cost of the room is multiplied by the length of the meeting and then by how many times it happens in a year: 260 for every weekday, 52 for weekly, 26 for every two weeks, 12 for monthly and 4 for quarterly.
The overhead field covers what an employer pays beyond the paycheck, like health insurance, retirement and payroll taxes. If you're a freelancer and the rate you enter is what you bill, leave it at 0: your rate already has to cover those.
| Meeting | Each time | Per year |
|---|---|---|
| Daily 15-minute standup, 6 people at $60/h | $90 | $23,400 |
| Weekly 1-hour team meeting, 8 people at $50/h | $400 | $20,800 |
| Monthly 2-hour review, 5 people at $80/h | $800 | $9,600 |
| One 30-minute discovery call, you at $100/h | $50 | $50 |
What it leaves out
Paid time is the part you can measure. Preparation, the switch back into focused work and the follow-up emails all come on top, and they're different for every team, so the calculator doesn't guess at them. For status updates that don't need a discussion, a two-minute screen recording people watch when they have time costs one person's time to record instead of the whole room's. For client calls you still need, the time zone meeting planner helps pick an hour that works for everyone.
IN SHORT
Meeting cost = number of attendees x hourly cost x hours, times how many meetings a year. Six people at $50 an hour in a weekly one-hour meeting cost $300 per meeting and $15,600 a year. For salaried staff, divide the yearly salary by 2,080 hours (40 hours x 52 weeks) to get the hourly figure.
Prices and limits as of .
Questions
How do you calculate the cost of a meeting?
How do I turn a salary into an hourly rate?
Should I include benefits and payroll taxes?
What does a meeting cost a freelancer?
How can I make meetings cheaper?
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