Scheduling for freelancers
How to let clients book time without the back-and-forth: booking page setup, buffers between meetings, cancellation and no-show policies, charging for consultations and finding a time across time zones. The guide on taking payment at booking covers the money part first.
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Articles
- Appointment cancellation policy: templates for coaches, consultants and photographersCancellation policy templates for coaches, consultants and photographers, with notice periods, late fees, the Stripe fee math and where to show the policy.
- Best times to meet clients in other time zones: overlap tablesOverlap tables for 9-to-5 hours between New York, LA, London, Paris, Mexico City and São Paulo, with the 2026 weeks when daylight saving dates differ.
- How to write a booking page people actually book: examples by professionSix booking page examples for a coach, photographer, designer, consultant, VA and a wellness practice: name, length, description, questions and price.
- Should you offer free consultations? When to charge for a discovery callWhen to offer a free consultation and when to charge for a discovery call, by profession and lead source, with the credit-toward-the-project math.
- How much buffer time should you leave between meetings?Buffer time by meeting type, what Microsoft's EEG study found about breaks, and how buffers change how many 60-minute sessions fit in your day.
- How to prevent double-booking across Google, Outlook and iCloud calendarsHow booking pages check free/busy times in Google and Outlook, which events block a slot, what to do about iCloud, and the setup steps in SoloWOS.
- How to share your availability by email without time-zone mistakesThree copyable formats for offering meeting times by email, the time-zone rules that prevent mix-ups, and when a booking link works better.
- What your weekly client status call really costs (and an async alternative)A worked yearly cost of a 30-minute weekly status call, which client meetings to keep live, and a 5-minute recorded update format to replace the rest.
- How to reduce no-shows for client appointmentsWhat reminder studies show, a reminder schedule you can copy, deposit and no-show rules, and what two missed $150 sessions a week cost you in a year.
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