Software for freelance writers and copywriters

Writers get paid per word, per piece or per project, and the risk is the same each time: the brief changes after the draft, or the draft sits unread for two weeks while the invoice waits on approval. SoloWOS gives you evidence for both, and a way to bill without chasing.

A website copy project, step by step

1. The client fills out a brief form: audience, pages, tone, examples they like, the deadline. Each answer lands on their contact, so the brief isn't buried in an email thread.
2. You send a proposal with one line per page or piece, a revision round per piece, a 50% deposit, and a kill fee in the terms if they cancel after the first draft.
3. The accepted proposal can create a signature request for your contract, covering usage rights and when they transfer.
4. Share the first draft as a PDF through Document Tracking. You see when the client opened it and roughly how long each page stayed on screen. If they read the homepage twice and skipped the About page, start the feedback call there.
5. For sign-off, upload the final PDF for approval in their client portal. They request changes with a comment or approve it with their name, and that version stays locked.
6. Invoice the balance from the accepted proposal. A rush job or an extra round goes on as a line tracked with Time Tracking.

A typical week

• Monday: two briefs arrive through your form. One asks for a 2,000-word guide by Friday, so the proposal includes your rush line.
• Tuesday: the SaaS client opens the homepage draft at 9:40 and spends most of the time on the pricing section. You expect questions there.
• Wednesday: the guide client signs and pays the deposit by card.
• Thursday: the SaaS client approves version 2 in their portal. You send the balance invoice from the proposal.
• Friday: you deliver the guide. A week after the last invoice is paid, an automation asks the client for a testimonial.

All 13 tools, one by one

Forms, Proposals and Document Tracking cover most of a writing job. Every tool, one line each:

• Link in Bio: a page for your LinkedIn profile with published samples, your services and a newsletter signup for people who read your posts.
• Short Links: short links to published clips in your pitch emails, so you know which samples editors and prospects actually click.
• Forms: a feedback form per draft, so comments arrive as answers (what to keep, what to change, who else signs off) instead of a long email.
• Scheduling: a free intro call and a paid 45-minute brand voice interview, with a booking question asking for the company website so you read it first.
• Proposals: a single blog post, a 4-post package and a monthly content plan as separate templates, with rights and byline terms written in.
• E-Signatures: a contract that covers the kill fee, the rights transfer on payment and whether you can show the piece in your portfolio, plus confidentiality for ghostwriting.
• Document Tracking: share the messaging doc or content strategy as a tracked PDF before the kickoff call and see how many visits it got.
• Screen Recording: record a 3-minute walkthrough of a draft explaining why the headline changed, so the client reads it with your reasoning in mind.
• Notes & Boards: an editorial board with each piece moving from brief to draft to revisions to published, and a page per client with their style notes and banned words.
• Time Tracking: you price per piece, but timing research and drafting for a month shows your real hourly rate on each type of piece.
• Invoicing: the deposit and the balance from the proposal, or a recurring monthly invoice for a client on a fixed content retainer, such as 4 posts a month.
• Expenses: writing software, stock photos, research subscriptions and books bought for a project, with receipts.
• Automations: when a brief form comes in, you get notified and the client gets an email with your booking link for the kickoff call.

Start with these three

Forms for the brief, Proposals with your per-piece prices saved as a template, and Document Tracking for drafts. Add approvals in the client portal once a client makes you wait on sign-off.

Free tools for writers

• Reading time calculator for word counts and how long a piece takes to read.
• Project cost calculator to turn research, drafting and revisions into a fixed price.
• Freelance rate calculator to check that a per-word rate covers your hours.
• Invoice late fee calculator for late balances.
• Free proposal template to adapt into a per-piece quote.

What SoloWOS won't do for a writer

• No writing editor with suggestions or track changes. Notes & Boards is for your notes, not for client drafts.
• Reading time per page is an estimate and only shows when the visitor agrees to share it.
• On a PDF approval, comments apply to the version, not to a highlighted sentence.
• No per-word pricing field: you enter the word count as the quantity and the rate as the unit price.