Software for videographers: corporate and wedding video

In a corporate video the shoot takes one day and everything around it takes weeks: the discovery call, a script that passes through three people at the client, the location, the rented gimbal, the second shooter and the audio tech, then two rounds of edits. Wedding films run on a different clock: booked a year out, paid in two or three parts, shot in one long day, delivered months later. SoloWOS covers the business side of both, and never touches the footage.

A corporate brand video, step by step

1. The marketing manager fills out your project form: what the video is for, where it will run, length, deadline and budget range. A conditional question asks about on-camera interviews only if they want them.
2. They book the pre-production call on your booking page and answer the questions you set on the booking form.
3. Send a proposal by phase: pre-production and script, one shoot day with a two-person crew (example: 10 hours), editing with two revision rounds, licensed music, and a 50% deposit (example). Add a half-day reshoot rate as its own line.
4. The accepted proposal can create a signature request for your contract: usage, who owns the raw footage, cancellation and weather days, and the revision limit. A second signer, such as the client's legal contact, signs after the first.
5. Create the deposit invoice from the proposal, payable by card or ACH. The shoot date is held once it's paid.
6. Upload the script as a PDF and storyboard frames as images for approval in the client's portal. They pin comments on a frame, request changes or approve a version with their name, and up to 50 versions stay in the history.
7. For edit reviews, record a Screen Recording of the cut playing with the sound on, and the client comments at the exact second. The full-resolution review file still goes out from your own video platform.
8. Log the gimbal rental, the audio tech, parking and the music license in Expenses against the project, then send the balance invoice from the proposal on delivery.

Wedding films

A wedding film runs like a photography job, and the photographers page walks through the same flow: a consult call, a package proposal with a retainer, the contract, then a balance due before the date. The video-specific parts: put the second shooter, drone coverage, the highlight film and the full ceremony edit on separate lines so couples see what each adds, and give the delivery window in the terms (example: 12 weeks). Use an approval request for the song choice or the highlight film's poster frame, and deliver the film from your own hosting service.

A typical week

• Monday: one corporate inquiry and two wedding inquiries. The corporate client books a pre-production call for Tuesday.
• Tuesday: the quote goes out an hour after the call. The client opens it three times that afternoon.
• Wednesday: script version 2 is approved in the portal, and storyboard frame 6 has a pinned comment about where the logo sits.
• Thursday: shoot day. You log the lens rental and the audio tech's fee from your phone with photos of the receipts.
• Friday: you record a 4-minute walkthrough of the first cut. The client's comments arrive at 0:35 and 2:10.

All 13 tools, one by one

What each tool does for a videographer, from the inquiry to the final invoice:

• Link in Bio: your reel, wedding packages, the inquiry form and your booking page on one page for Instagram and TikTok bios.
• Short Links: a QR code on your bridal show banner that opens the inquiry form, with a click count that tells you whether the booth paid for itself.
• Forms: the project inquiry with video type, where it will run, length and budget, sending corporate clients to a pre-production call and couples to a wedding consult.
• Scheduling: pre-production calls and wedding consults with buffers, plus a paid location-scout meeting type with a fixed deposit if you charge for scouting.
• Proposals: shoot days, crew, editing rounds, drone, music licensing and delivery as line items, with a deposit percentage and a reshoot rate.
• E-Signatures: the production contract or wedding agreement, plus location and talent releases sent to each person who has to sign.
• Document Tracking: the treatment or creative deck as a tracked PDF, so you know whether the client's boss read past page 2 before the approval meeting.
• Screen Recording: walkthroughs of a rough cut with system audio, up to 5 minutes on Solo or 15 on Team, which the client comments on by timestamp. It isn't for delivering the film.
• Notes & Boards: the shot list, call sheet and gear checklist as pages on the project, and a board with pre-production, shoot, edit and delivery columns.
• Time Tracking: editing hours per project, so you can compare a fixed-price corporate video with the hours it really took and bill the extra rounds.
• Invoicing: deposit and balance invoices from the accepted proposal by card or ACH, due before the wedding or on the corporate client's net 30.
• Expenses: gear rental, crew day rates, music licenses, mileage and parking, each tied to the project with a photo of the receipt.
• Automations: a review request a week after the final invoice is paid, and a document-signed trigger that moves the couple to Booked in your pipeline.

Drones and footage ownership: US rules

• Flying a drone for a paid job falls under the FAA's Part 107 rules, which require a Remote Pilot Certificate. You must be at least 16, pass the knowledge test at an FAA-approved testing center and clear a TSA security check before the certificate is issued.
• Register each drone you fly under Part 107 on FAA DroneZone ($5, valid for 3 years) and put the registration number on the drone. Certificate holders need to complete the FAA's recurrent online training every 24 calendar months.
• Airspace restrictions, venue rules and local ordinances still apply, so check them for each location.
• By default the copyright in your footage belongs to you as its author. It moves to the client only through a written transfer you sign, or through a work-made-for-hire agreement: commissioned work that's part of a motion picture or other audiovisual work can qualify, but only with a written agreement that expressly says so, signed by both of you.

This is general information, not legal advice. Rules vary by state; check yours with a lawyer or your licensing board.

SoloWOS or Dubsado: which fits

Choose Dubsado or HoneyBook if:

• A wedding is paid in three installments and you want them on one payment plan.
• You run long, multi-step workflows for every project (Dubsado) or want payments and a native mobile app from the same company (HoneyBook).
• Your forms and workflows already live there and work.

Choose SoloWOS if:

• You want script and storyboard approvals with comments pinned on the frame, and cut walkthroughs the client comments on by timestamp.
• Deposits should land in your own Stripe account.
• A few one-line automations cover your follow-ups. See Dubsado vs SoloWOS and the HoneyBook, Bonsai and Dubsado comparison.

Prices and features come from each company's own pages as SoloWOS last checked them in October 2026. Confirm them on their site before you decide.

Start with these three

Proposals with your shoot packages saved as templates, E-Signatures for the contract and releases, and Expenses from your first shoot with a crew. Script approvals in the client portal come next, once a client sends notes from three people.

Free tools that help

• Video file size calculator to plan cards and drives for a 10-hour shoot day.
• Freelance day rate calculator for your shoot-day and half-day rates.
• Project cost calculator to price pre-production, shoot and edit as one fixed fee.
• Mileage deduction calculator for drives to venues and locations.
• Profit margin calculator to check a package after crew and rentals.

What SoloWOS won't do for a videographer

• No video hosting, review player or delivery. Approvals take PNG, JPG, WebP or PDF up to 25 MB, and Screen Recording is for walkthroughs of up to 5 minutes on Solo.
• No crew availability, gear booking or equipment inventory.
• No payment plans: a wedding paid in three parts means three invoices you create.
• Forms take no file uploads, so shot lists and reference videos still arrive by email or link.
• SoloWOS doesn't file taxes, issue 1099s or collect sales tax for you. Invoicing sends the invoice with a pay link (card through your Stripe account) and your other payment details; your accountant or tax software handles the rest.