Software for landscapers and lawn care: contracts, estimates and recurring invoices

Lawn care money comes in two shapes. Weekly mowing is small, steady and easy to forget to bill: 30 lawns at $45 a visit add up only if every invoice goes out. Landscaping projects are the opposite: a $6,000 patio needs a site visit, a written estimate and a deposit for materials. SoloWOS handles the contracts and the billing for both. Routes and crew dispatch need a field-service app.

From an estimate request to a season under contract

1. A homeowner scans the QR code on your truck magnet or yard sign and fills out a form: address, lot size, services (mowing, cleanup, mulch, a project) and when they want to start.
2. If they chose a project, the form sends them to book a 30-minute estimate visit on your booking page, with 30 minutes of buffer for driving and Saturdays open in spring (example settings).
3. For a project, you send a proposal with materials, labor and disposal as separate lines and a 30% deposit for materials. For mowing, a one-page price per visit and the season's dates.
4. The seasonal service agreement goes through E-Signatures: frequency, what happens on rain weeks, price increases, how to cancel.
5. For a flat monthly mowing plan, set the invoice to repeat monthly from April to October and end it on the season's last date. Each month it goes out with the pay link and reminders.
6. For per-visit customers, open a new invoice each week or two with the visits as lines, or set a two-week repeating invoice if the price doesn't change.

A typical week in May

• Monday: 12 estimate requests from the weekend's door hangers. Four book estimate visits for Wednesday and Thursday.
• Tuesday: you mow 14 lawns. Your crew follows the route from your own map app, not from SoloWOS.
• Wednesday: two estimate visits turn into a paver patio proposal and a mulch-and-edging job. The patio customer accepts that evening.
• Thursday: the patio deposit is paid by card. You buy pavers and log them in Expenses, assigned to that project.
• Friday: monthly mowing invoices went out on the 1st; the reminder goes to the three that are still unpaid.

All 13 tools, one by one

How a lawn care or landscaping business uses each tool:

• Link in Bio: A page on your Instagram and Google profile with your service area, the estimate request form and photos of past projects linked from your gallery.
• Short Links: A different short link and QR on the truck magnet, the door hanger and the yard sign, so you see which one brings estimate requests this spring.
• Forms: Estimate requests with conditional questions: mowing asks for lot size and frequency, a project asks for budget range and timeline. Customers can't attach photos, so ask them to email pictures of the yard.
• Scheduling: Estimate visits with the customer's address collected in a booking question, a driving buffer and an email reminder the day before. Mowing visits themselves aren't booked here, since there are no recurring bookings.
• Proposals: Project estimates with materials, labor, disposal and a deposit percentage, and add-ons (aeration, overseeding) the customer sees as separate lines before accepting.
• E-Signatures: The seasonal service agreement and project contracts, with a change order sent as its own PDF when the customer adds a retaining wall halfway through.
• Document Tracking: A tracked PDF of your design sketch or plant list for a larger project, so you see whether the customer read it before the follow-up call.
• Screen Recording: Mostly no use in the field. Helpful for a short screen walkthrough of a planting plan or a 3D design for a customer who can't meet.
• Notes & Boards: A board for projects (estimate sent, deposit paid, scheduled, done) and a page per property with gate codes kept elsewhere, sprinkler zones and notes.
• Time Tracking: Times a project crew's hours against the estimate, so the next patio quote is closer to the real labor.
• Invoicing: Monthly invoices for seasonal plans that repeat from spring to fall, per-visit invoices with visits as lines, and deposit and balance invoices for projects, all with a pay link.
• Expenses: Fuel, mower repairs, mulch, plants, dump fees and trailer registration, each with its receipt and assigned to a project when it belongs to one.
• Automations: When an estimate proposal is accepted, add a "Order materials" task to the board; when a project invoice is paid, ask for a review a week later.

Pesticide licensing and taxes

• Pesticides: EPA rules set minimum standards, and states, territories and tribes certify applicators. Restricted-use pesticides may only be applied by a certified applicator or someone under their direct supervision, and many states require certification for all commercial applicators, not only for restricted-use products. Check your state pesticide agency before you spray for customers.
• Business licenses: the SBA notes that local governments set their own licensing and permitting rules, so check your city and county too.
• Sales tax on lawn and landscaping services depends on your state. Invoicing lets you set the rate on each invoice.

This is general information, not legal advice. Rules vary by state; check yours with a lawyer or your licensing board.

SoloWOS or Jobber: which fits

Choose Jobber or Yardbook if:

• Your week is mostly recurring visits and you need them on a schedule, in a route, with a crew app. SoloWOS has none of that.
• You want each completed visit to charge the customer's stored card (Jobber, on some plans).

Choose SoloWOS if:

• Your schedule lives in your head or a shared calendar, and what's missing is signed agreements, project estimates with deposits and invoices that go out on time.
• Projects and design work matter more to you than mowing routes.

Prices and features checked on October 23, 2026 on each company's site.

Start with these three

Invoicing with a repeating monthly plan for each seasonal customer, E-Signatures for the service agreement, and Proposals for your next project estimate. Add the estimate request form before spring cleanups start.

Free tools that help

• Mileage deduction calculator for the truck miles between properties.
• Project cost calculator to check a patio or planting quote.
• Profit margin calculator per mowing route or project.
• QR code generator for door hangers and yard signs.
• Self-employment tax calculator for your estimated taxes in a good season.

What SoloWOS won't do for a landscaper

• No route planning, GPS or crew dispatch app.
• No recurring visits on a calendar. Invoices can repeat; bookings can't.
• No automatic card charging after each visit.
• No text-message reminders, and no payroll for your crew.
• SoloWOS doesn't file taxes, issue 1099s or collect sales tax for you. Invoicing sends the invoice with a pay link (card through your Stripe account) and your other payment details; your accountant or tax software handles the rest.