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Receipt entry time calculator
Count the receipts you enter each month, how long one takes to type and how long it takes to check one the AI already filled in.
The numbers are examples. Replace them with yours.
Paper receipts, photos and PDF invoices from vendors.
Vendor, date, amount, tax and category, plus attaching the file.
Check the fields it filled in and fix any marked as unclear.
Your billable rate, or what you'd pay a bookkeeper for this.
Hours saved per year
24 h
- Value per year
- $1,800
- Hours saved per month
- 2 h
- Value per month
- $150
- Time by hand today, per month
- 2.7 h
AI receipt reads: 40 a month
- Basic · 5 a month35 short
- Solo · 300 a monthCovers it
- Team · 900 a monthCovers it
Estimates only. Nothing you type leaves your browser.
The formula
- Minutes saved per receipt = minutes to type one by hand − minutes to review one the AI read.
- Hours saved per month = receipts per month × minutes saved per receipt ÷ 60. Per year is that × 12.
- Value = hours saved × your hourly value.
- AI receipt reads = receipts per month, one read each.
A worked example
40 receipts a month at 4 minutes each by hand is 160 minutes. If checking one the AI read takes 1 minute, you spend 40 instead and save 120 minutes: 2 hours a month, 24 a year, $1,800 at $75 an hour. That's 40 reads a month; Basic includes 5, Solo 300 and Team 900; the free trial is on Basic, so it has Basic's 5 reads.
How to choose honest inputs
Time yourself on the next ten receipts: open the expense form, type the vendor, date, amount, tax and category, attach the file and save. Faded thermal paper and receipts in another currency take longer, so include a few. For the review time, count reading every field the AI filled in and fixing the ones marked in yellow. Don't set it to zero: checking is what keeps a misread total out of your books.
If most of your time goes into finding the receipts, not typing them, this calculator won't catch that. Taking the photo the moment you pay is the bigger fix. For invoices, quotes and follow-ups, use the AI time savings calculator.
IN SHORT
Hours saved per month = receipts per month × (minutes to type one by hand − minutes to review one the AI read) ÷ 60. Forty receipts at 4 minutes by hand and 1 minute to review save 2 hours a month, 24 hours a year; at $75 an hour that's $1,800. SoloWOS Expenses reads photos and PDFs with AI: Basic includes 5 reads a month, Solo 300 and Team 900.
Prices and limits as of .
Questions
How long does it take to enter a receipt by hand?
Do I still need to check what the AI reads?
What files can it read?
How many receipt reads do I get?
What happens to the receipt photo?
Related calculators
Snap the receipt, check it, save it
SoloWOS Expenses reads the vendor, date, amount, tax and category from a photo or PDF, marks what it wasn't sure of and keeps the file as the expense's receipt. 14 days free, no card needed · Then Basic for $2/month.